Meetings - Part 2

According to our bylaws:

ARTICLE V. MEETINGS OF MEMBERS

Section 1. Place of Meetings

...or at such other suitable place convenient to the membership as may be designated by the Board.

(We always meet in the foyer. Meetings are conducted in the foyer or another close and agreed upon location.)

Section 2. Anuual Meetings

The annual meetings of the Cooperative shall be held on the first Monday in June.

(In the past, we have adjusted this date due to availability.)

Section 3. Regular Meetings

Regular meetings shall be held the third Monday of each month at 7 p.m. unless a different time and place is designated by the Board. These Bylaws shall serve as notice of the regular meetings.

(This seems more frequent than is necessary. If anyone wants or needs to meet in person every month, please let the Board know.)

Section 4. Special Meetings

Special meetings of the members may be called at any time by the President, and shall be called upon written request by a majority vote of the Board, or any three (3) or more members delivered to the Cooperative's President. The Secretary of the Board shall call the special meeting within thirty (30) days after the demand is made. The Secretary shall provide the members with written notice of the date, time, place and purpose of any special meeting, at least ten (10) days before the meeting, if practical. The notice of special meetings shall be in writing and must state the purpose of the meeting. Notice may be mailed or delivered to the member, or the member's unit and, if mailed, notice shall be effective as of the date mailed.

(If anyone wants to request a special meeting, please let the Board know.)

Section 5. Cancellation of Meetings

The Board may cancel a regular meeting upon oral or written notice. A majority of those members voting at a membership meeting also may cancel a regular meeting.

Section 6. Quorum

A quorum for a vote at a membership meeting shall consist of at least fifty-one percent (51%) of the membership either present in person or represented by an absentee vote under Section 8. An absentee vote may be counted toward a quorum only as to the matter on which the vote is cast. A quorum need not be present at any regular meeting at which no membership vote is taken.

Section 7. Voting

The Cooperative is governed by a "one member, one vote" rule. Each membership is entitled to one (1) vote only, regardless of the number of membership certificates owned, upon all questions submitted to vote at a membership meeting. In the case of joint memberships, only one person from the unit shall be eligible to vote, as designated in writing by the interested members. There shall be no voting by proxy.

Section 8. Action Without Meeting

Any action required to be voted upon by the members may be taken without a meeting, without notice and without a vote, if a consent, in writing, setting forth the action to be taken, shall be signed by the minimum number of members that would be required to take such action at a meeting at which all members were present and voted.

Section 9. Absentee Voting

(a) Wherever a matter to be voted uon by the members at a members meeting has been so designated in advance of the meeting, members who are physically unable to attend the meeting without assistance shall be given an opportunity to vote by absentee ballot.
(b) Prior to the meeting where a matter identified in advance will be voted upon, the Director fore eahc building shall contact all members in his or her building physically unable to attend the meeting. The member shall be informed of the matter to be voted upon and given an opportunity to sumbit an absentee ballot, each ina sealed envelope, to the President at the time of the vote of the membership meeting is taken.
(c) An absentee ballot so received shall be valid so long as it states the matter for which it is cast and is signed by the member entitled to vote. Valid absentee ballots shall be counted in computing a quorum.

Section 10. Procedure and Order of Business

(a) All meetings of members, Directors and Committees shall be governed by Robert's Rules of Order (Revised). The specific edition and publishing shall be determined by the Board.
(b) Voting shall be by showe of hands, unless the Chairperson calls for a voice vote, rising vote, a roll call vote, or written ballot.
(c) The following shall be the order of business at all meetings of the Board and membership:
(1) Reading of and action upon the minutes of the previous meeting
(2) Report of the President
(3) Report of the Secretary
(4) Report of the Treasurer
(5) Reports of the Standing Committees
(6) Reports of the Special Committees
(7) Unfinished Business
(8) New Business

Section 11. Automatic Right to Vote

Members shall be entitled to vote on the following matters:
(a) Dissolution of the Cooperative
(b) Transfer or sale of real property or other substantial assets owned by the Cooperative
(c) Amendment of Articles of Incorporation
(d) Adoption, amendment and repeal of the Bylaws
(e) Removal of a Director
(f) Termination of the membership interests, pursuant to Article
(g) Election of Board members
(h) Election of officers
(i) Such other matters as may be presented by the Board of Directors in its discretion to the members for a vote.